As institutions adopt TidyUP we recommend the following best practices:

  1. Encourage faculty to run the tool themselves.
    • Faculty usually have a better idea if content in a course is linked to but not embedded in content within a course and if they are pulling from question banks. Knowing this helps keep content and files from being accidentally deleted by someone unfamiliar with the course.
  2. Be aware of images used on the Canvas dashboard card.
    • Due to Canvas limitations, TidyUP will not recognize an image that is only used as a Canvas dashboard image as "in use". Name these files clearly so that they are not accidentally deleted.
  3. Know if quiz questions are pulled from question banks stored in the course.
    • Due to Canvas limitations, TidyUP will not recognize files only embedded within questions banks housed in the course as being used. TidyUP does not scan files located in question banks housed outside of the course where it's being run.
  4. Download files before deleting them.
    • Always download files before deleting them with TidyUP. Downloading files with TidyUP is a precautionary measure that creates a zip archive on your computer. This ensures that if a file was accidentally deleted, it can be retrieved and added back to the course. 
  5. Run the Canvas link validator tool after updating content names.
    • The only type of content that has name-specific links is pages. Canvas uses ID numbers when linking or embedding other types of content such as files, assignments, discussions, quizzes, and announcements. As a precautionary measure, if you are updating content page names, it is recommended that you run the Canvas link validator to ensure you have not missed updating any links.