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How can we avoid accidentally deleting non-standard files that TidyUP doesn't scan?

In cases where TidyUP can't access file information, there are several strategies you can use to protect your files from being flagged for deletion.

TidyUP identifies file usage based on standard Canvas content (Pages, Discussions, Assignments, Announcements, Modules). Files may be missed when they are:

  1. Referenced inside tools or features that don't expose file links through Canvas (e.g. question banks, discussion replies, SpeedGrader comments)
  2. Used by third-party tools that store or retrieve Canvas files without creating standard file links (e.g. Hypothesis, Perusall)

Make these files easier to recognize by:

  1. Having faculty members run the tool in their own courses (since they have the best knowledge of which non-standard files are in use).
  2. Adding a standard naming convention to the beginning of the file name (such as QB for question bank files).
  3. Creating an unpublished page in your course and embedding any non-standard files so TidyUP can recognize them as "in use."
  4. Creating a Protected Files folder to store these files. Then, use TidyUP's "Ignore Folder" feature to ensure TidyUP does not scan that folder, keeping your files safe.